Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable to join a technology business based in South West London. This role is responsible for the accurate and timely processing of supplier invoices and employee expenses, ensuring compliance with internal controls, tax regulations, and approval workflows.

Key Responsibilities:

Accounts Payable Operations

• Process supplier invoices and employee expense claims accurately in line with company policies and approval procedures
• Ensure correct coding of invoices to cost centres, general ledger accounts, and tax categories
• Prepare and execute weekly payment runs, ensuring timely supplier payments and supporting effective cash flow management
• Maintain and update supplier master data, ensuring all onboarding and compliance documentation is complete and accurate
• Monitor the AP inbox, responding promptly to supplier and internal stakeholder queries
• Reconcile supplier statements and proactively investigate and resolve discrepancies

General Ledger Support

• Prepare and post journals relating to accounts payable, including accruals, prepayments, and other routine adjustments
• Perform monthly reconciliations for AP-related and selected balance sheet accounts
• Investigate and resolve variances to ensure accuracy and completeness of month-end reporting
• Support month-end close activities, ensuring deadlines are consistently met

Controls, Compliance & Process Improvement

• Ensure adherence to internal controls across invoice processing, vendor management, and payment activities
• Support global standardisation initiatives within Accounts Payable processes
• Assist with internal and external audit requirements by providing accurate and timely documentation
• Identify opportunities for process improvement and operational efficiency

Business Partnering & Stakeholder Engagement

• Collaborate closely with Financial Controllers, Procurement, Budget Holders, and wider Finance teams
• Provide clear and timely communication regarding invoice status, payment cycles, and AP performance metrics

Tax Compliance

• Ensure accurate VAT treatment on invoices and support monthly VAT reconciliations

Requirements:

• 3-5 years experience in Accounts payable
• Strong MS Excel
• Available to start immediately or on short notice
• Strong ERP Skills